Managing cold email replies manually? Not anymore.
The new AI Response Handler (aka the Inbox Manager) inside ListKit eliminates the need to monitor replies, respond to objections, or manually book meetings. Our AI handles prospect interactions for you, start to finish, and either books the call directly or hands you a warm, primed lead on third base.
Let’s break down how it works and how to get started.
What Is the AI Response Handler?
The AI Response Handler is an advanced inbox manager that uses smart logic and custom training based on your business. It can:
Respond to prospect objections and questions with accurate, brand-consistent answers
Share assets (like case studies, videos, lead lists, or guides) without prompting
Push for the meeting using your calendar availability in real time
Route follow-ups if the lead is passed off to another person
Know when to stop (e.g., a polite “no thanks” = auto-removed from follow-ups)
And the best part? It's completely hands-free. No more inbox babysitting or chasing replies.
Real Use Case Examples
Example #1 – Objection Handling + Meeting Push
Prospect asks: “How are the leads verified?”
Our AI replies with a clear, accurate breakdown of our triple-verification system and immediately suggests two time slots to book a call. It cross-checks your calendar before suggesting a time.
Example #2 – Intelligent Resource Sharing
Prospect says: “Sure, send them over.”
The AI identifies that a lead list of attorneys would be ideal based on previous inputs, so it sends a spreadsheet of 50 attorney leads, unprompted. Then it offers a call to walk them through the data.
Example #3 – Multi-Contact Routing
Prospect says: “Loop in my colleague Tyler.”
The AI pivots the conversation to Tyler with context, while still pushing the conversation toward a demo. Zero human intervention needed.
How To Get Set Up
Once you purchase the AI Response Handler subscription, our team will send you a form to configure your AI. Here's what you'll be asked:
Info We Need From You:
Company Website
So the AI can reflect your brand and context accurately.
Brief Description of Services + Value Prop
Example: “We provide SEO services for B2B SaaS companies with guaranteed first-page rankings.”
API Key
Provided after your subscription purchase.
Trigger Phrases
Choose 2–4 unique words (like “quick question” or a custom signature term) to help the AI identify which emails it should manage.
Signature Variables
Do your scripts use%signature%or are you hard-coding the signature?
Meeting Booking Link + Calendar(s)
Share your Calendly or booking link + calendars to avoid double-booking.
Preferred Meeting Times + Platform
Custom availability (e.g. 10am–4pm only), Zoom vs. Google Meet, static vs. unique links.
Rejection Handling Preference
E.g. “Remove from sequence with polite response.”
Links to Share
Drop in videos, one-pagers, blog posts, or case studies you want AI to send when appropriate.
Tone and Messaging Rules
What must be mentioned, what to avoid (e.g. no pricing talk), and your brand voice preferences.
Default Settings (Optional to Customize):
Meeting Length: 30 minutes
Language: English
Response Length: 50–75 words
No weekend follow-ups or bookings by default
Why This Changes the Game
Your cold email campaigns already get interest. The bottleneck? You.
You’re busy. You forget to follow up. You respond slowly. You lose momentum.
With the AI Response Handler:
Every interested prospect is followed up with instantly
Objections are addressed professionally and accurately
Meetings are booked without lifting a finger
You can scale cold email without scaling your workload
Additional Resources
To make setup even easier, here are two helpful resources:
Ready to Activate the AI?
Once you subscribe, our team will send you the setup form within 24 hours.
Your AI bot will go live once configured, and your inbox will be managed automatically. No missed replies. No wasted interest. Just more meetings booked, hands-free.